Application Flowchart and initial registration process
Download the relevant Scheme Criteria (See Certification Schemes in the left menu)
- Food Safety Scheme Criteria
- Occupational Health and Safety Criteria
- Environmental Management System Scheme Criteria
- Quality Management System Scheme Criteria
- Product and Process Certification Auditor Criteria
- Study the criteria carefully to ensure that you download the documentation as applicable to the relevant Auditor GradeDownload the applicable supporting documentation (Also see Certification Schemes in the left menu)
- SF79 Application (All schemes) Form
- SF26 Audit Log (All schemes) Sheet
- SF45 Auditor Evaluation Form
- SF51 Code of conduct – Sponsor Form
- SF52 Code of conduct – Witnessing Lead Auditor Form
- SF29 Code of conduct – Auditors Form
- SF72 Auditee feedback report Form
- SF148 ISO 19011 Self Declaration Form
- SF149a Application for sectors Food Safety Form
- SF149b Application for sectors EnMS Form
- SF149c Application for sectors EMS Form
Complete the application form
Please ensure that you complete the application form in full. Many applicants do not complete the application form correctly, or do not provide all the supporting information. This means an application that usually takes 4-6 weeks may take twice as long to process.
Guidance for completing the Application
- Provide full mailing and business details in section 1.
- Specify the type of scheme you wish to apply for in section 2. For Lead Auditor applications, compliance to all of the Auditor requirements must also be demonstrated.
- Specify your technical and academic achievements in section 3. This may include degrees, diplomas and short courses.
- Section 4 requires your membership of professional bodies if any. Please provide documentary evidence as applicable.
- A SAATCA approved Auditor / Lead Auditor training course and examination as applicable to the scheme applied for must have been successfully completed by all applicants. This must be specified in section 5.
- Your work experience and its applicability to the scheme being applied or must be stated in section 6. Even if applicants attach a CV to the application, completion of this section is mandatory. This ensures ease of evaluation by the evaluation committee.
- Obtain signatures from your manager, proposing your certification in section 7. In cases where an applicant is not employed by a specific organization, two sponsors who have a business relationship with the applicant need to sign this section.
Notes on Attachments:
All certificates submitted as documentary evidence must be certified by a commissioner of oath as authentic.
Audit log sheets must be completed for each audit and must be submitted on the SAATCA SF26 Audit Log form. Only submit sufficient audits to demonstrate compliance with the relevant scheme criteria. Only audits carried out after the Auditor / Lead Auditor training will be accepted.
For Auditor and Lead Auditor grades, an evaluation report SF45 must be completed by a registered SAATCA Lead Auditor as applicable to the evaluation of an audit listed in the Audit Log.
On receipt of an application the SAATCA office will issue and invoice. The application will only be processed on confirmation that the application fee has been paid. This is separate from the certification fee which will be payable when your application and grade has been approved. Please refer to Certification Fees.
The application assessment takes between 4 to 6 weeks to process and is carried out in 5 phases as follows:
- Administrative check to ensure that all the forms are fully completed and all supporting information is correct.
- Submission to the SAATCA Evalaution com Board for review and approval.
- Integrity review by the Certification Manager ensuring that a fair and impartial review was carried out.
- Notification of approval and issue of the card and certificate.
Complaints and Appeals
Should your application be rejected for any reason, you have the right to an appeal. All appeals are handled by an independent committee who investigates your case and will communicate their decision directly to you. To lodge an appeal, please click the following link for Incident Form, you may also contact the SAATCA office to request the relevant documents.
In order for SAATCA to demonstrate pro-active monitoring of competence in terms of the requirements of ISO/IEC 17024, all registered auditors are required to provide proof on an annual basis that their certification is maintained. This is done annually by the auditors to demonstrate Continual Professional Development (CPD) and by submitting Audit Logs for audits carried out in the field relevant to the scheme. See CPD Policy.
No application form is required but if any personal details have changed, a SF103 SAATCA client information update sheet, must be completed and sent to SAATCA accompanied with:
- Proof of payment
- SF26 Audit Log sheets
- SF27 CPD form, (optional)
- SF148 ISO 19011 self declaration (if not supplied with re-certification)
A registration card will be issued each year. Refer to the relevant scheme criteria that provide details and requirements for maintaining certification. For more information please refer to the SAATCA communiqué on updated requirements for Annual and 3- Yearly registration SF107.
Three Yearly Re-certification
Certification is only valid for a 3 year period. When certification expires the following is required:
- Proof of payment
- SF18 Re-certification Application form
- SF26 Audit Log sheets
- SF27 CPD form
- SF72 Auditee feedback report form
- SF148 ISO 19011 self declaration (if not supplied with re-registration)
Re-certification involves an evaluation by the Evaluation Committee of the Continual Professional Development and Audit Logs submitted over the past 3 years. For more information please refer to the SAATCA communiqué on updated requirements for Annual and 3- Yearly registration SF107.
If successful, a new certificate will be issued, indicating the expiry date of the next 3 year cycle.